Ceremonial Documents

A ceremonial document is a proclamation, letter, or certificate designed to congratulate, honor, or recognize a resident or organization.

Criteria for Ceremonial Documents:

Ceremonial documents are exclusively reserved for individuals, places, or events that significantly contribute to the economic, social, and/or cultural vitality of the City of Jamestown.

Ceremonial Documents will not be issued if:

The request promotes campaigns, events, or ideological and political beliefs that contradict the policies or laws of the City of Jamestown.
The request is for commercial or for-profit purposes.
The request conflicts with federally recognized months, weeks, or days of observance.
The request takes a stance on international disputes or expresses subjective ideological statements.
The request pertains to an event that is anticipated but not yet confirmed.
The request is made on behalf of individuals or groups with no proven affiliation to the requester.
The request seeks to replace a damaged or missing document from a previous administration.
The request is related to marital anniversaries.

Types of Documents:

Proclamations:

A proclamation is an official document issued on special stationery for the following occasions:

Civic Celebrations
Fund-Raisers benefiting the Citizens of Jamestown
Organizations and Individuals who have made a significant contribution to society
Retirements
Significant Birthdays (starting at 50th Birthdays and subsequent years)
Significant Clergy & House of Worship Anniversaries (5 years, 10 years, 15 years, etc.)
Significant Events or Anniversaries of major Jamestown-based Institutions & Companies

Typically, a proclamation ranges from 250 to 300 words in length. Proclamation titles generally exclude nicknames.

Letter of Welcome:

A letter of welcome is a document provided by the City of Jamestown. Once complete, it will be emailed or mailed to you. You may request a letter of welcome for the following occasions:

Conferences
Conventions
Seminars
Class Reunions for schools and institutions located in Jamestown, or for reunions held in Jamestown
Family Reunions (please note: we do not provide welcome bags or gifts)

Required Information: You should provide the title or reason for your event, the date, a brief history of the organization or information about the person, and any other pertinent information you feel is significant. Proclamation titles typically exclude nicknames.

Letter of Congratulation or Celebration:

A letter of congratulation or celebration is a document on City of Jamestown letterhead. Once complete, it will be mailed or emailed to you. You may request a letter of congratulation or celebration for the following occasions:

Professional Celebrations
Religious Anniversaries & Celebrations
Significant Birthdays or Anniversaries
Eagle Scout Award
Girl Scout Gold Award
Grand Openings
Book Releases
Religious Installations
Citizenship

Certificate:

A certificate is a document on special stationery issued for the following reasons:

Honorary Citizenship: Foreign Dignitaries, Prominent Individuals, Entertainers, or Artists
Appreciation: Outstanding contributions to the City & Citizens of Jamestown
Heroism
Congratulatory: Graduation, Accomplishment/Achievements

Required Information: To request a certificate, please provide a brief summary about the individual to be honored and their accomplishments. Include highlights of their involvement in the community, the date of recognition, and type of event planned.

Request Information:

The Mayor’s Office reserves the right to decline any proclamation/certificate request, as well as the right to make exceptions to any established guidelines.