A ceremonial document is a proclamation, letter, or certificate designed to congratulate, honor, or recognize a resident or organization.
Criteria for Ceremonial Documents:
Ceremonial documents are exclusively reserved for individuals, places, or events that contribute significantly to the City of Jamestown.
Ceremonial Documents will not be issued if:
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The request promotes campaigns, events, or ideological and political beliefs that contradict the policies or laws of the City of Jamestown.
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The request is for commercial or for-profit purposes.
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The request conflicts with federally recognized months, weeks, or days of observance.
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The request takes a stance on international disputes or expresses subjective ideological statements.
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The request pertains to an event that is anticipated but not yet confirmed.
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The request is made on behalf of individuals or groups with no proven affiliation to the requester.
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The request seeks to replace a damaged or missing document from a previous administration.
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The request is related to marital anniversaries.
Types of Documents:
Proclamations:
A proclamation is an official document issued on special stationery for the following occasions:
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Civic Celebrations
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Fund-Raisers benefiting the Citizens of Jamestown
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Organizations and Individuals who have made a significant contribution to society
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Retirements
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Significant Birthdays (starting at 50th Birthdays and subsequent years)
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Significant Clergy & House of Worship Anniversaries (5 years, 10 years, 15 years, etc.)
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Significant Events or Anniversaries of major Jamestown-based Institutions & Companies
Typically, a proclamation ranges from 250 to 300 words in length. Proclamation titles generally exclude nicknames.
Letter of Welcome:
A letter of welcome is a document provided by the City of Jamestown. Once complete, it will be emailed or mailed to you. You may request a letter of welcome for the following occasions:
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Conferences
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Conventions
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Seminars
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Class Reunions for schools and institutions located in Jamestown, or for reunions held in Jamestown
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Family Reunions (please note: we do not provide welcome bags or gifts)
Required Information: You should provide the title or reason for your event, the date, a brief history of the organization or information about the person, and any other pertinent information you feel is significant. Proclamation titles typically exclude nicknames.
Letter of Congratulation or Celebration:
A letter of congratulation or celebration is a document on City of Jamestown letterhead. Once complete, it will be mailed or emailed to you. You may request a letter of congratulation or celebration for the following occasions:
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Professional Celebrations
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Significant Birthdays or Anniversaries
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Eagle Scout Award
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Girl Scout Gold Award
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Grand Openings
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Book Releases
Required Information: You should provide the title or reason for your event, the date, a brief history of the organization or information about the person, and any other pertinent information you feel is significant.
Certificate:
A certificate is a document on special stationery issued for the following reasons:
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Appreciation: Outstanding contributions to the City & Citizens of Jamestown
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Heroism
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Congratulatory: Graduation, Accomplishment/Achievements
Required Information: To request a certificate, please provide a brief summary about the individual to be honored and their accomplishments. Include highlights of their involvement in the community, the date of recognition, and type of event planned.
Request Information:
The Mayor’s Office reserves the right to decline any proclamation/certificate request, as well as the right to make exceptions to any established guidelines.
Please send all requests to:
Office of the Mayor
Municipal Building
200 East Third Street – 4th Floor
Jamestown, NY 14701
📞Phone: (716) 483-7600
✉️Email: mayor@jamestownny.gov
